Pompey Community Church exists to meet people where they are and help guide them to where God wants them to be by traveling together and becoming fully devoted followers of Jesus Christ.
Pompey Community Church shall be governed by an official board which shall consist of the following: a chairperson, a vice-chairperson, elders, a finance chairperson, a member-at-large, a trustee chairperson , the senior pastor and a chairperson of the personnel committee (see Articles 7-13, 16 for position descriptions).
Each of these members, shall have 1 vote on the official board. To prevent a tie vote, a majority vote of the board membership will be required. In matters that involve personal or financial issues of one of these official board members, that member shall excuse himself/herself from any vote involving him/her.
The official board shall be invested with the authority to transact the business of Pompey Community Church and have all the duties and responsibilities given to the official board by the Religious Corporation Laws of the State of New York unless otherwise specifically enumerated herein.
Members of the official board shall meet the following criteria:
- Be a member of Pompey Community Church for at least 1 year with the exception of the pastor and the member-at-large (3 years).
- Is not related to a current or proposed board member by the following: spouse, sibling, parent or child. Relationships beyond these specified are at the discretion of the official board.
- Strive to adhere to the Biblical Qualifications for Leadership (Appendix 1).
- Maintain confidentiality in regard to matters of personal and church information.
- Be approved by a majority vote of the membership in attendance at the annual meeting.
All members of the official board, except the pastor, will serve for 3 year term and can serve 2 consecutive terms (6 years total). At the completion of the 2 terms, a 1 year sabbatical period is required before serving on the board again.
- At the conclusion of 6 years, if a suitable candidate cannot be found for an official board position, that person may continue to serve on a yearly basis at the discretion of the official board until a new candidate is chosen.
- In the event that a member of the official board cannot complete his/her 3 year term, the official board can appoint a replacement for the remainder of the term’s duration. In the event of an open and unfilled position, the board may appoint someone to fill the position for the remainder of the year and that person will be voted on at the next annual meeting of the congregation. This person shall meet the same criteria as described in Section A. Member Criteria (under Article 3. The Official Board) except for the congregational vote.
- All members of the official board, except the pastor, can be removed by a majority vote of the official board.
The official board shall meet once a month. Only the chairperson or vice-chairperson can cancel this meeting.
- The chairperson can call additional meetings as needed.
- The official board shall have the authority to create or disband additional committees as needed to further the mission and vision of the church.
- The official board chairperson will be an ex-officio member of all newly created committees.
The constitution and bylaws of Pompey Community Church provide the organization and guideline for the church’s governance.
Amendments to the constitution and bylaws of Pompey Community Church may be made by a 2/3 majority vote of the membership in attendance. Notice of this vote shall be announced 2 weeks prior and a written copy of the changes shall be made available at that time.
The annual meeting of Pompey Community Church shall be held by the month of January at a time and place designated by the official board.
Notice of the time and place of the annual meeting shall be announced 2 weeks prior to it and a copy of the proposed budget shall be made available.
Voting on any items shall be by church members as defined in Article 6. Membership.
The annual meeting shall have four main objectives:
- Give the congregation an overview of the church’s health and direction by the following: official board chairperson, senior pastor, head trustee, finance chairperson, the elders and any others that the official board deems necessary.
- Give a budget presentation for the coming year and have the membership vote on its acceptance. The budget shall pass with a majority vote of the attending members.
- Have the membership vote to confirm any members for the following positions by a majority of those in attendance: official board, elders, treasurer and assistant treasurer.
- Conduct any other business that is deemed necessary by the official board.
The official board can call additional congregational meetings as needed to conduct church business. A two week notice shall be given for any such meetings.
An absentee ballot will be made available after the announcement of any congregational meeting where a vote will take place and shall be accepted up to the time of the vote.
A member of Pompey Community Church shall be defined by the following:
- Is 16 years of age older (must be 18 years or older to vote).
- Has received by faith the Lord Jesus Christ as his/her personal savior.
- Has attended the membership class.
- Has agreed to the Doctrine of Faith (Appendix 2).
- Has received a recommendation of the pastor(s) and elders.
The membership roll shall be reviewed / updated on a yearly basis to keep it current.
Membership may be revoked when a member refuses to cease from flagrant sin (after repeated interventions) or is intentionally causing division within the church body.
The official board chairperson will assure and maintain the biblical integrity and function of the board. He/she will be responsible to ensure that the activities of the official board and any committees and organizations stay in compliance with the constitution and bylaws of Pompey Community Church as well as its mission and vision.
The official board chairperson’s authority/responsibility includes the following:
- Establish meeting times and agenda items, recognize official board members and others who wish to add an issue, and maintain control of the discussion.
- Be an ex-officio member of the trustees and the finance and nominating committees and be involved in the development of any long-term planning of these committees.
- Presides over all officially called board and congregational meetings of the church.
- Represents the official board to the congregation at such meetings, although the official board can determine its spokesperson for specific presentations.
- The official board chairperson does not have the authority to supervise or direct other official board members, the senior pastor or his staff.
The official board vice-chairperson will assume duties of the official board chairperson in his/her absence and provide assistance to the chairperson in the performance of his/her duties. The vice-chairperson will also assist with special projects and responsibilities as needed.
The elders serve under and alongside the pastor(s) to help foster the overall mission and vision of Pompey Community Church.
The senior pastor recommends candidates from the congregation to the official board. If they approve, the membership in attendance affirms its approval by majority vote at the annual meeting.
There shall be 3 or more elders and each may serve for 2 three year terms. Elders will serve on the official board and each will have one vote.
Elders may be removed before the end of their term by either the senior pastor or if a majority of the official board votes for removal. To replace an elder for the remainder of a term, the senior pastor shall recommend a candidate and the official board shall approve by majority vote.
The elders’ roles and responsibilities include:
- Support the pastor(s), the other elders, and the church members by promoting unity in the spirit among them and holding them accountable to the overall mission and vision of Pompey Community Church.
- Provide spiritual support and oversight of the ministry clusters (i.e. youth education, adult education and outreach).
- Ensure that the ministries are aligned with and advancing the mission and vision of Pompey Community Church.
- Assist the pastor(s) in selecting individuals for positions of leadership within the ministry clusters.
- Provide mentoring and support to the various leaders and participants in the ministries.
The finance committee shall consist of the treasurer, the assistant treasurer, and three additional members of Pompey Community Church, which the official board will approve. The treasurer and assistant treasurer are approved by the official board and confirmed by a majority of the attending membership at the annual meeting. All members of this committee will serve 3 year terms and can serve for two consecutive terms.
- The finance committee shall be responsible for developing an annual operating budget with input from those individuals, committees and ministries that receive budgeted funds. The budget shall be presented to the official board for approval and then to the congregation at the annual meeting.
- The finance committee shall recommend to the official board revisions to the annual budget and expenditures based on quarterly reviews of contributions and expenses.
- The finance committee shall be responsible for developing a financial plan of savings and investments.
- The finance committee shall oversee all special accounts.
- The finance committee shall ensure that an annual external audit is performed.
- One member of the finance committee shall review the treasurer’s financial records quarterly.
- The finance committee shall meet at least quarterly.
- Any member of the finance committee can be removed by a majority vote of the official board.
The finance committee will recommend a candidate to the nominating committee for the position of chairperson of the finance committee. If the nominating committee concurs, then the candidate will be voted on by the official board. If this passes by majority vote, then the candidate will be confirmed by a majority of membership in attendance at the annual meeting.
This chairperson shall keep the official board aware of the financial health of Pompey Community Church with a simple monthly report. A more detailed report shall be given on a quarterly basis.
The treasurer’s responsibilities are to ensure that the following functions are performed:
- Keep an accurate and detailed record of all receipts and disbursements, which shall be the property of Pompey Community Church. These records shall be opened, at reasonable times, to any member of Pompey Community Church.
- Make disbursements for operating expenses as approved in the annual budget. All other payments of money are to be made only by the order of the official board.
- Keep detailed financial records and files that will facilitate an annual external audit.
- Ensure that all previous years’ records are kept on the premises of Pompey Community Church in a locked, fireproof cabinet for the number of years required by law.
The assistant treasurer’s responsibilities are to ensure that the following functions are performed:
- Keep accounts of all individual giving in the current income accounts.
- Deposit all funds of Pompey Community Church promptly in their proper accounts in the bank(s) approved by the official board.
- Assist the treasurer in keeping detailed financial records and files that will facilitate an annual external audit.
- Is authorized to be a co-signer on all accounts.
- Distribute annual contribution reports.
- In the absence of the treasurer, the assistant treasurer may perform the functions and duties of the treasurer with actions taken to be reviewed by the finance committee.
All contributions shall be counted by a minimum of 2 counters who must be official church members and board approved as counters. The amount of the offering shall be entered into a ledger and initialed by the individuals who counted the offering; this total will be verified by a member of the Finance Committee. All funds shall be kept on the church premises in a secure place until the day of deposit.
The trustees are to care for all physical property of the church, such as buildings, structures, grounds, equipment and furnishings. The trustees shall maintain a committee of seven members who can each serve for a three-year term with the option of 2 consecutive terms. All trustees are to be approved by a majority vote of the official board.
The trustees shall:
- Oversee the maintenance and integrity of all physical property and provide for any needed repairs or replacements.
- Provide the expectations and oversight of janitorial services.
- Be responsible for all building and grounds budget monies and shall direct their expenditure. All non-budgeted expenditures exceeding $500 (with a yearly cap of $2,500) shall require the official board’s approval.
- Be responsible for future capital improvements planning.
- Provide approval for any use of the physical property (i.e. building use, borrowing of equipment, etc.) beyond the normal scope of church usage and functions (i.e. weddings, community events, etc.)
- Keep all contracts and records on the premises of Pompey Community Church in a locked, fireproof cabinet.
- Meet once a month.
- Provide a monthly report to the official board of all major repairs and improvements to the physical property as well as any financial concerns.
The trustees will recommend a candidate to the nominating committee for the position of chairperson of the trustees. If the nominating committee concurs, then the candidate will be voted on by the official board. If this passes by majority vote, then the candidate will be confirmed by a majority of membership in attendance at the annual meeting.
The committee of trustees shall elect a vice-chairperson who will assume the duties of the chairperson in his/her absence. If it is necessary for the vice-chairperson to complete the remainder of the term, the official board would need to approve by majority vote.
The vice-chairperson shall provide assistance to the chairperson in the performance of his/her duties.
This position has the following criteria:
- Has been a member of Pompey Community Church for three or more years.
- Has been actively involved in service to the church.
- Will serve as the chair of the nominating committee.
- Will function as a liaison to the congregation and help to express their concerns, questions and ideas to the official board.
- The senior pastor shall be an ordained minister.
- The official board may elect to create a special committee beyond the personnel committee to search for a senior pastor.
- Candidates for the senior pastor position may be given an opportunity to teach and preach at a Sunday service and interact with the members and those in attendance at Pompey Community Church.
- The search committee (personnel or other) shall bring back its recommendation to the official board. When a candidate is approved by the official board, this candidate shall be presented to the congregation. Confirmation shall be obtained by a 2/3 majority vote of those members in attendance at a properly convened congregational meeting.
- The senior pastor shall be installed at a special service.
The senior pastor will lead the congregation by teaching and preaching from the Scriptures, interacting with its people and by directing its activities, including the supervision of all ministry staff.
- The senior pastor will preach and teach the Bible by all means available (I Timothy 5:17). By doing so, he fulfills the biblical mandates to teach God’s people and to guard against false doctrine.
- The senior pastor will interact with people from the church and the wider community in activities that include visitation, counseling, and by being God’s representative in times of personal need.
- The senior pastor is to lead or direct the ministries of the church in the following ways:
- Pursue the church’s mission and cast its vision (Matthew 28:19-20).
- Is responsible for the development and implementation of the church’s spiritual mandate for Pompey Community Church.
- Meeting people where they are (Sunday service, outreach, etc.).
- Helping them come to Christ (evangelism, teaching, etc.).
- Encouraging fruitful living in Christ (discipleship, service, ministry, fellowship, etc.).
- Work in conjunction with the elder team to oversee the ministries of Pompey Community Church and to develop leaders for the various ministries who are most likely to advance the mission and vision of the church.
- Is responsible for all pastoral staff positions.
- The senior pastor is accountable to the official board for the successful fulfillment of the church’s mission.
- The senior pastor is empowered by the official board to accomplish the mission and vision of the church.
The senior pastor can be removed only by a 2/3 majority vote of the official board and then a 2/3 majority vote of the attending members at a properly convened congregational meeting.
The official board secretary shall be approved by a majority vote of the official board on an annual basis. The position may be held by a staff member of Pompey Community Church. The holder of this position shall:
- Record the minutes of all official board and congregational meetings and place in proper storage.
- Be responsible for the proper storage of all written reports presented by official committees and organizations.
- Be responsible for keeping track of all official correspondence.
- Be responsible for sending out any correspondence as requested by the official board.
The nominating committee shall be chaired by the member-at-large and consist of the senior pastor and two additional members of the church approved by the official board. All members of this committee, besides the senior pastor, will serve for a three-year term and can serve for two consecutive terms.
The nominating committee shall:
- Find nominees for the following positions when required: official board chairperson, official board vice-chairperson, finance committee chairperson, member-at-large, members of the personnel committee, treasure, assistant treasurer, trustee chairperson, and official board secretary.
- Explain the roles, responsibilities and required commitment of the positions to the nominees.
- Begin the process of selecting candidates by September 1 and make recommendations to the official board by the December board meeting.
- Be available throughout the year.
The personnel committee is made up of three members of the church nominated by the nominating committee and approved by the official board.
The personnel committee will recommend a candidate to the nominating committee for the position of chairperson of the personnel committee. If the nominating committee concurs, then the candidate will be voted on by the official board. If this passes by a majority vote, then the candidate will be confirmed by a majority of the membership in attendance at the annual meeting.
The personnel committee shall:
- Maintain employee files.
- Perform an employee evaluation annually by Nov 1.
- Ensure that a pastoral evaluation is performed by Nov. 1
- Make recommendations to the finance committee and the official board regarding salaries of employees and the pastor(s) by Nov. 1.
- Evaluate employee concerns and complaints and concerns of harassment or threats.
- Oversee the hiring and firing of an employee with input at the beginning of the process from the pastor(s), official board and elders. Any action will require approval by the official board.
- Seek outside professional human resource advice with the permission of the official board when necessary.
- The official board may elect to have a separate committee or adjunct group of members be involved in the hiring of an employee in a pastoral role.
In Scripture, character is emphasized over specific functions.
- “Above reproach” – no cause for unjust criticism
- “Husband of one wife” – monogamous fidelity
- “Temperate” – self-control
- “Prudent” – wise decision-maker
- “Respectable” – orderly, organized
- “Hospitable” – willing to share his home
- “Able to teach” – can communicate spiritual truth
- “Not given to wine” – not addicted
- “Not pugnacious but gentle” – patient, not violent
- “Uncontentious” – not insistent on rights, peaceable
- “Free from love of money” – not greedy or “in it for the money”
- “Manages his household well… children under control” – discipline, peace and order at home
- “Not a new convert” – to avoid pride
- “Good reputation with outsiders” – has the respect of unbelievers
- “Not self-willed” – genuine concern for others interests, not just his own
- “Not quick tempered” – (self-explanatory)
- “Loves what is good” – can discern what is spiritually beneficial
- “Just” – law-keeping himself and fair with others
- “Devout” – avoids sin and is committed to God
- “Hold fast the faithful Word” – knows doctrinal truth
See What We Believe